2 free methods for Exchange EDB to PST conversion

Sarthak Poswal
Sarthak Poswal

Updated On - June 20, 2024

Summary: Managing EDB file conversion could get complicated if you are still using the Exchange management shell. Today, I will help you understand and implement two different and free methods of achieving the same goal. We will discuss how to convert EDB file to PST using Exchange Admin Center(EAC) and also an expert-recommended tool, Recoveryfix for Exchange Server.

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An EDB file is a Microsoft Exchange Server’s database file, which accommodates mailboxes of different users. Under many circumstances, an Exchange user needs to export their EDB file data to PST file, which is a secure, accessible, and portable medium for accessing EDB data anywhere. Some users also look forward to transferring their EDB To Office 365 for an easy transfer process. The EDB file to PST file conversion is mainly performed to back up the Exchange data, reduce the Exchange mailboxe size or to save storage space.

In the newest versions of Exchange, it is easy for administrators to export mailboxes to PST files from the Exchange admin center (EAC). Unlike the PowerShell cmdlets to export mailboxes to PST, EAC offers a simple GUI that anybody can use without any technical complexities.

Export EDB mailboxes to PST using Exchange admin center

Exchange Admin Center (EAC) provides a manual method for migrating your EDB mailboxes to Outlook PST. The steps are mentioned as follows:

  • Login to Exchange Admin Center as an Exchange administrator and, navigate to recipients > mailboxes.
    Open Exchange Admin Center

    Note: Before starting the migration process, you need to assign Mailbox Import Export Role to the user who is migrating EDB files to PST. For this, navigate to permissions > admin roles > Organization Management > Edit > Roles. Then, assign it as a new role to the administrator.
    Mailbox Import Export Role

  • Right-click on the mailbox to be exported and choose Export to a PST file.
    Export to a PST file
  • Then, click Browse to select the mailbox you want to migrate, choose relevant options and click Next.
    click on Browse
  • Enter your specified file saving location and click Next.
    Enter your specified file saving location and click to Next.
    Note: Your file saving destination must be a shared network path. For this, right-click on the folder created on a network location and click on Properties option. Move to the Sharing tab and use Share option to create a shared folder.
    shared network path
  • Check the email option and browse for the mailbox name that is to receive an email notification; then click on the Finish
    click on the Finish
  • Go to the location you specified for saving PST file, you will find the exported mailbox there.
    Go to the specified PST saving destination
  • Additionally you will get a mail in your specified mailbox once the process is completed.
    you will get a mail in your specified mailbox once the process is completed

We have just gone through the manual way, i.e. use of the Exchange Admin Center to move Exchange database mailboxes to Outlook PST file. The method can be performed, but is tiresome and technical in nature. But we have another option along with us which is moving EDB data to PST via a professional utility. In addition, it helps to repair corrupt EDB files along with a secure transfer.

Use a professional tool to export EDB mailboxes to PST

Recoveryfix for Exchange Server recovery is an intelligently designed tool for exporting mailboxes from EDB files to PST, Live Exchange, and Office 365. This utility helps user in repairing damaged EDB files and recovering deleted data. It is enabled with two modes- Standard Scan mode and Deep Scan mode. You can choose any according to your requirement.

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With the use of this EDB to PST converter software, you can quickly migrate your mailboxes, public folders, and archive mailboxes from the source (EDB file, live Exchange, Office 365, etc.) to the desired destination (PST file, live Exchange, Office 365 etc.).

Final words

Migrating Exchange EDB data to PST using a manual method is sophisticated. Any inexact step can cause permanent data loss. Also using EAC, you can only export one mailbox at a time. Therefore, depending upon the number of users the export may take substantial time. So, I suggest using Recoveryfix for Exchange Server for effortless EDB file conversion. It’s an award-winning tool specially designed for handling such issues. It is more accessible with many brilliant features and provides a hassle-free way for Exchange EDB conversion.

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