How to extract contacts from an Outlook OST File?

Siddharth Rawat
Siddharth Rawat

Updated On - March 26, 2024

Summary: OST files allow you to access mailbox items offline. But, in certain cases, users need to extract contacts from OST files. Therefore, in the blog, we will highlight a manual method to extract contacts from the OST file. In case of severe corruption in OST files, you can’t extract contacts from the OST file. Thus, consider using Recoveryfix for OST to PST tool to handle it effectively.

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OST is an abbreviation for Offline Storage Table files used to store data such as emails, notes, contacts, attachments, tasks, and others in Microsoft Outlook. Accounts such as Office 365, Exchange, and IMAP (like Outlook.com) use an OST file to store a synchronized copy of your mailbox contents on your local machine. Also, it helps you to access your mailbox even when you are not connected to the Exchange server.

However, your changes won’t be synchronized at that time. But once the connectivity is restored, all the changes made by you will be automatically synchronized. These features make the user comfortable using OST files frequently to manage their data including contacts, daily tasks, etc. Contacts play a crucial role in communicating with people known to the users. Users also need to export their contacts from an OST file in certain cases.

Therefore, this article will guide you through step-by-step methods to import your contacts from an OST file.

Importance of extracting contacts from an OST file

Several importance of extracting contacts from an OST file for users are as follows:

  • You can use it to create a backup of all your contact information.
  • It helps to migrate your contacts when you are looking to switch to a new email client or version of Outlook by extracting contacts from OST files to standard formats.
  • You can retrieve your contacts even if your OST file gets corrupted or lost.
  • It provides you with the facility to access your contacts offline.
Methods to extract contacts from an Outlook OST file

The best manual method to extract the contacts from an OST file is described below:

Using Import/Export Wizard in Outlook
Outlook has a built-in feature to export contacts to PST and CSV file formats. Use the ‘Import/Export’ feature to accomplish this.

Step 1. Go to the File option.

File option

Step 2. Tap on Open & Export > Import/Export

Tap on Open & Export

Step 3. Select Export to a file option and click Next.

Select Export to a file option

Step 4. From the window that appears, select Comma Separated Values, and click Next.

Separated Values

Step 5. Now, select Contacts and tap Next.

select Contacts

Step 6. Go to the Browse option to select the file location where you want to save it and Click Finish.

select the file location

Step 7. Map Custom Fields accordingly.

Map Custom Fields

Step 8. Tap on the Finish option to extract contacts from the OST file.

extract contacts from the OST file

The selected location now contains a CSV file with the contacts converted from your Outlook OST file.

Use a professional tool to extract contacts from OST file

As you see, it will consume too much time while going through a manual process with no guarantee of error-free extraction. Besides that, the major limitation of the above method is that it only works when the user is connected to the Exchange server. So, in that scenario, it is highly recommended to use the third-party software to extract the contacts efficiently.

Recoveryfix for OST to PST Converter tool stands out as the best for extracting the contacts from an OST file. It even can extract contacts from damaged or corrupt OST files. It also lets you preview the extracted contacts from OST files before saving them. The original data hierarchy is preserved during the extraction process.

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Let’s discuss the steps to accomplish the task.
  1. Launch the application and Browse for the OST file from which you want to extract contacts.
  2. Select one of the modes and hit the Next option
  3. hit “Next.” One can also select between the two modes

  4. The list of mailbox items previewed in the right pane once the process is complete.
  5. Go to the Contacts folder and hit the Save option.
  6. Contacts folder

  7. Next, you will be prompted to choose between the two options to save your file. Further, you can select from the two formats to save the data. Next, browse for the destination folder where you would like to save your data. If you have a large data file, then you can choose to split your file into several smaller size PST files. Hit “Ok” to finish the Save process.
  8. Hit “Ok” to finish the Save process.

Conclusion
We have discussed manual and tool-based approaches to extract contacts from an OST file. The manual method has certain limitations, as it may fail if the OST file corrupts or when you are not connected to the Exchange server. In this case, you should prefer Recoveryfix for OST to PST tool, which extracts your contacts from an OST file in just a few simple steps.

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