Add Emojis in Outlook Emails: Know How?

A well-written email communicates information, but the right emoji can communicate emotions. It varies with the purposes to convey users’ tone that plain text sometimes can’t. However, many Outlook users are unaware or find difficulty in searching for the right emojis as its support differs across Outlook versions.

Our new article will help you with all the possible approaches to adding emojis in Outlook emails. It can be with built-in keyboard shortcuts, the emoji panel, or Outlook’s formatting options.

Note: You can insert emojis in Outlook 365, Outlook 2021/19/16, new Outlook for Windows, OWA, Outlook for Mac, & Outlook mobile.

Why Do I Add Emojis in Outlook Emails?

There are no such complications if you are not using emojis in emails. But it can give you an extra edge, like:

• Provides message clarity & reduces the chances of misinterpretation.
• With relevant emojis, you can increase your reader engagement.
• Make emails more personal in case of a thank you message, a congratulatory email, or a birthday wish.
• Helps in highlighting the information like deadlines, reminders, approvals, etc.

Pro Tip: Do not clutter the business communication with emojis, as it will reduce the professionalism of your message.

Methods to Add Emojis in Outlook Emails [Simple Ones]

Here, we have suggested the most suitable ways to add emojis in different Outlook versions.

Method 1. Add Emojis Using the Windows Emojis Panel

It is the quickest & most commonly used method because it supports hundreds of emojis & no Outlook configuration needed. It is available in Windows 10 & 11 and works in Outlook 365, Outlook 2021, Outlook 2019 & most recent desktop versions.
Step 1. Launch Outlook & compose a new email.
Step 2. Point your cursor at the location where you want to insert the emoji.
Step 3. Press “Windows” + “.” or “Windows” + “;”. It will open the Windows emoji panel.
Step 4. Search & select the emoji that you want to insert in the email.

Method 2. Know to Insert Emojis in Outlook 365

Outlook in Microsoft 365 includes rich text editing features that support modern emojis. So, Microsoft 365 users can use emojis hassle-free.
Step 1. Under a new email, click inside the email body.
Step 2. Take the help of the Windows Emoji Panel shortcut [Windows +.].
Step 3. Choose the emoji & place it as per your convenience.

Another Adjustment: Go to the Insert tab, select Icons or Emoji [if available], choose the desired ones & insert them.

Method 3. Add Emojis in Outlook on the Web

If you are using Outlook through a web browser, you can insert emojis even more easily. Here you don’t need keyboard shortcuts. Follow the steps below:
Step 1. Use the needed credentials to sign in to Outlook on the web.
Step 2. Compose your message under new mail & choose the Emoji icon from the formatting toolbar.
Step 3. Go with the available categories & select the emoji to insert it into the message.

Method 4. Add Emojis in Outlook for Mac

Mac users can get help from Apple’s native emoji picker. The emoji is inserted immediately into the email body. Look at the complete step-wise approach:
Step 1. Open Outlook for Mac, create or reply to an email & place the cursor where the emoji should appear.
Step 2. Press Control + Command + Space, which will open the Character Viewer & then select the preferred emoji.

Add the Emoji Button to the Main Toolbar

Adding the emoji option to Outlook’s toolbar can save time if you are a frequent user of it. It depends on the Outlook version you’re using. Here are the steps for Classic Outlook:
Step 1. Open Microsoft Outlook, click File > Options.
Step 2. Go to the Quick Access Toolbar or Customize Ribbon.
Step 3. Tap on “All Commands” under the “Choose Commands from” section.
Step 4. Take the help of emoji-related commands available for your Outlook version.
Step 5. Add the command & click on OK.

Important to know: Not every Outlook version includes a dedicated emoji command. If you won’t find it then go with the Windows emoji panel; it remains the fastest & most reliable method.

Why Are Emojis Not Working in Outlook?

Let’s understand some issues & their solutions for effective emoji management in Outlook emails.
Issue 1. Outlook may not display emojis when email is composed in Plain text.
Solution: Use Format Text > HTML or Rich Text before composing email.
Issue 2. Outdated Outlook version with limited Unicode support.
Solution: Get the latest Outlook version for more emoji compatibility.
Issue 3. Older Windows versions that may not support newer emojis.
Solution: Update Windows to the latest available version.
Issue 4. Older email clients don’t fully support modern Unicode emojis.
Solution: Use the standard & widely supported emojis for a broad audience.

Want to Add Emojis in Outlook Emails? Follow Useful Tips

Explore all the helpful suggestions to enhance the connectivity of your email.

• Try to match the emoji to the context.
• Avoid excessive emojis in Outlook email.
• Do not use much emojis to communicate crucial information.
• Ensure emojis render correctly across email clients & devices.

Note: Avoid using emojis in some situations [legal correspondence, government communications, financial statements, formal complaint emails, official policy documents, & sensitive business discussions].

Extra Tips to Make the Emails More Engaging

Check out some tips that can make your emails more user-centric & engaging.

• Go with short paragraphs.
• A clear call to action must be included.
• To highlight actions or your intent, use bold text.
• Keep your subject line clear & concise.
• Take the help of bullet points to convey information.
• Essential: Consistent formatting throughout the email.

Last Words to Add Emojis in Outlook Emails

To make communication more engaging & expressive, adding emojis to Outlook emails is a simple yet effective way. We have provided multiple methods through which you can add emojis in different Outlook versions.

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FAQs

Q- Do emojis increase the size of an email?

A- Unicode emojis generally occupy very little space & don’t noticeably increase email size.

Q- Will using emojis affect email delivery?

A- Standard Unicode emojis don’t impact email delivery. But make sure you are not overstuffing the emoji, as it will reduce the essence of professionalism.

Q- Is it possible to add emojis in Outlook emails without using the Windows key?

A- Yes. Take the help of the Expressions menu & typing-based emoticons to insert emojis in Outlook emails.