Fix Outlook Spell & Grammar Check is Not Working issue

Adarsh Manjhi

Updated On - April 29, 2024

Spell & grammar check is available in Outlook and is a convenient feature for email users. Its purpose is simple: it allows us to correct spelling mistakes. Misspelled words indicate carelessness or ignorance. So, it is essential to avoid them.

A professionally written message makes you feel confident and professional. It creates an excellent image of the sender of the email. Your reputation also depends on this. So, it is essential to check your written email message for spelling & grammatical errors before sending it. The Outlook Spell Checker makes it convenient to check your spelling and grammatical mistakes and correct them before sending.

Reasons for Spell & Grammar Check feature not working in Outlook

A few possible causes result in the issue of spell & grammar checks not working in Outlook.

• Automatic Spelling and Grammar feature is not activated.
• The language of the email is not supported by Outlook.
• The version of Outlook is old.
• An Outlook update is pending.
• Problems due to third-party applications.
• Malware attacks in Outlook.

There are different ways to fix spell and check errors. But before moving forward let’s focus on some basic operations which may fix this error.

• Restart Outlook.
• Check the internet connectivity signal status. It should be strong
• Check Outlook updates along with Windows latest updates.
• Re-install Outlook.
• Re-install Microsoft 365.

It is easy & safe; before sending an email, you can check for errors through the process below:

1. Press F7 Key or open the Review>Spelling and Grammar option to perform the spelling & grammar check on the content.

But this process also has limitations; you must check before sending an email every time. So, it is time-consuming, and sometimes you forget to check also.

For Outlook 2019, 2016, 2013, & 2010

1. Open your Microsoft Outlook application.
2. Click on the File command and then select Options.
3. In the Outlook options, click on Mail.
4. Check Always check Spelling before sending.
5. Click on the Spelling and Autocorrect button.
6. Under When correcting spelling in Outlook, check the box next to Mark grammar errors as you type and Check to spell as you type.

Now, when you click the Send button, Outlook checks for errors automatically. If the content is without mistakes, it sends the message immediately.

Note: If you need to change anything at the last moment like add or remove something, then click on the Cancel option to stop the spell check; then click No.

For MS Outlook 2007

1. Click Tools and go to Options.
2. Click on the Spelling column and select Always Check Spelling before Sending.

For Outlook 2019, 2016, 2013, & 2010
You can enable spelling and grammar checks for the email content in another way. Let us see the process:

1. Make a click on New Email; click Review>>Language. Here click the option to set proofreading language.
2. Uncheck Do not check Spelling or grammar. Click on Set As a Default. Finally, click OK.

For MS Outlook 2007

1. Click on New and select Mail message.
2. In the Proofing group, go to Spelling.
3. Now, in Set Language, uncheck Do not check Spelling or grammar.
4. Click the Default button.

There is a possibility that spell check ignores certain parts of your email messages. Once your Outlook ignores the replies and forwarded messages, it can make the tool not work, and you can always ignore these messages.
To fix this situation, follow the steps below:

1. Open Outlook and Navigate through file.
2. Click on Options, then click on Mail.
3. Uncheck the Ignore original message text in reply or forward option under Compose messages.
   
4. Click OK.

Microsoft Editor is an AI-powered service that enhances writing in over 20 languages, including Word, email, and social media platforms. It is available as a browser extension for Edge and Chrome. It can be integrated with Word and other Microsoft 365 apps by adding the extension. Download extension of Microsoft Editor.

Note: When you sign in with your Microsoft 365 account, Microsoft Editor is included in Outlook on the web and Outlook.com, but there is a possibility that you won’t see the Editor Option. Sometimes, it takes several weeks to be available to all user accounts.

If you are still facing the problem of not working with Microsoft Editor even when it’s available. Follow the commands below to make it work:

1. Open Outlook Web, go to Home and select New Email.
   
2. Click on the three bars tab and select Editor then click on Editor settings.



3. Choose the correct proofing language.
4. Toggle on the preferred Spelling and Grammar settings.
   

Suppose the above methods don’t work. There can be a higher possibility of corrupted PST files in Outlook. Use Recoveryfix for Outlook PST repair to recover/restore PST files in Outlook. It is the best professional tool which solves many issues including this issue regarding PST files, and it has additional features also. It is so easy to use that even non-technical person can also repair/recover PST files quickly and efficiently from this tool.

Salient feature of this software:

• Repair corrupt PST files and recover deleted PST emails.
• Split large PST files and remove ‘TOP of personal folder ‘from repair.
• Saving recovered PST data to email servers or location.

Final Words

In this article, we learned the causes and manual and recommended technique to solve the Spell & grammar check is not working error in Outlook. Sometimes Outlook can face issues due to PST file corruption also. In that case, manual methods do not work correctly and Outlook PST Repair is only recommended method, so we suggest using a professional tool Recoveryfix for Outlook PST Repair to eliminate PST corruption errors.

This tool can recover permanently deleted PST emails, save them to a new healthy PST, MSG, EML, & DBX, and repair large PST files without losing their originality. Compatible with all Outlook and Windows versions, it is easy to handle for non-technical users. Give it a try today!