Lotus Notes to MS Outlook email conversion made easy!

Aarti Chauhan
Aarti Chauhan

Updated On - March 26, 2024

Summary: There are several reasons why businesses are switching from Lotus Notes to Outlook. Here, we will learn the reasons that obligate a business to migrate to Outlook and how we can make a swift move using NSF files to PST conversion. We’ll also learn about Recoveryfix for Lotus Notes to Outlook, which helps in making this transition smooth.

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With the evolution in technologies, the preference of businesses for email communication is changing. Lotus Notes by IBM was once a leading email platform, however, due to increasing popularity of Outlook, businesses and individuals are migrating data from NSF files to PST. Migrating data from Lotus Notes to Outlook requires careful execution and if you miss out on anything, you’ll have to start all over again. It can be done using manual conversion methods and with Recoveryfix for Lotus Notes to Outlook.

Here we will explore both the solutions to attain this but first let us learn why it is important to make this transition.

Why convert an NSF file to PST?

Reasons that specify why should we convert an NSF file to PST format includes following:

  • Outlook is more affordable and requires less maintenance than HCL Notes.
  • Take backup of your Lotus Notes mailboxes by converting them to PST.
  • Outlook provides an easier-to-use interface than Lotus Notes.
  • NSF files are not supported by other email clients; therefore, a supported format is needed to access the mailbox items stored in NSF file.
  • Users can access multiple email accounts simultaneously in the Outlook application.
  • Outlook is integrated with the Exhange Server, so businesses working with Exchange find it easy to move to Outlook than Lotus Notes.
How to retrieve missing mailbox data?

There are two methods to attempt this conversion successfully: manually or using a third-party converter tool. The manual techniques might require you to have technical expertise, but they are practical, too. Let’s understand these techniques one by one.

Manual method of NSF to PST conversion

Step1: Export NSF files to CSV format

  1. Open Lotus Notes in your system.
  2. Now go to the File menu, then select Open>IBM Notes Application.
  3. Click on Mail and then Open button.click on mail
  4. Click File from the menu on the top and then choose Export.
  5. Define the name, file format, and path of the File.Define the name
  6. Click on Export to take a backup of your data.
  7. Now, choose export properties and then click OK.click OK
  8. Now, rename your backup file using the .csv extension.
  9. This will save your NSF file in the CSV format.

Step2: Import .csv file to Outlook

  1. Open the Outlook application on your system.
  2. Click on the File menu from the ribbon on the top.File menu
  3. Select Open & Export and then click Import/Export.Import/Export
  4. Select Import from another program or File and then click Next.click next
  5. Click Comma Separated Values and then Next.click Next
  6. Select Browse to define the path of the CSV file with Lotus Notes emails and then Next.Select Browse to define the path
  7. Select the Outlook folder where you want to import the emails. Hit the Next button.Hit the next
  8. Select your desired options and then click Finish.click Finish

This method will help you convert your emails to PST files but takes a lot of time, and as you can see. There is no guarantee of recovering the entire user mailbox.

Limitations of converting NSF to PST manually
  • Converting NSF files to PST is a lengthy and time-consuming process.
  • Process is complex for the users with no technical knowledge.
  • There are possibilities of data loss or corruption.
Using NSF to PST Converter tool

Moving from Lotus Notes to Outlook is not an easy job for users who are not technically sound. Furthermore, using third-party tools like Recoveryfix for Lotus Notes to Outlook seems like an ideal solution. The tool is integrated with innovative algorithms that makes conversion of NSF files to PST a quick and easy job.

It transfers all the mailbox items including email messages, calendars, contacts, attachments, tasks, etc., from NSF file format to PST. Users also have a choice to select and save the converted file to a new or existing PST.

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Bottom line

These were two ways that help in the effortless conversion of NSF files (Lotus Notes) to PST files (Outlook) so that you can continue your email communication seamlessly. Use Recoveryfix for Lotus Notes to Outlook for accessing all the amazing functionalities of this NSF to PST Converter tool. To begin with the tool, users can try the trial version that provides an understanding of tool’s functionality, and it allows users to convert and save up to 10 NSF files into PST.

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