MS Excel is a highly popular spreadsheet application developed by American multinational computer software company Microsoft for Microsoft Windows, Mac OS and iOS. Excel is a spreadsheet program which allows you to organize, format and calculate data using formulas. You can add different data such as tables, hyperlinks, texts, unique code, macros, numerical, etc. in a MS Excel file. MS Excel is specifically useful for the ones who want to keep a record of every detail. Microsoft Excel comes with MS Office suite that has other programs like MS Office Word, MS Office Outlook, MS Office PowerPoint, MS Office Publisher, etc.

However, the software is extremely sensitive and can be corrupted due to various basic reasons.

Reasons that cause corruption of MS Excel files

  • Abrupt System Shutdown: If you abruptly shut down your system or there is a sudden power failure that unexpectedly turns off your system, there are chances that open MS Excel file (s) might get corrupt.
  • Virus attacks: It is one of the most common reasons behind corruption of MS Excel file (s). Keep your system’s anti-virus update to avoid such situations.
  • Hard disk failure: If your system’s hard disk has failed or there are bad sectors on it where Excel file (s) are stored, there are high chances that the files can get corrupt.
  • Large size files: Excessive storage of data in a single Excel file can also result in its corruption. You’re suggested not to store large size of information on a single Excel file.

You can always avoid corruption of MS Excel file(s) by performing proper system shutdowns, regular hard drive monitoring, proper closing of application etc.

When you try to open a corrupt MS Excel file, it might generate error messages and data stored in it becomes inaccessible. One of the error messages you might see while trying to open a corrupt Excel file is given below:

“<Filename> could not be found. Check the spelling of the filename, and verify that the file location is correct. “

You need not to worry as there are various ways to recover data from corrupt or damaged Excel file (s). Some of them are:

  1. Auto Recover feature: You can use Microsoft Excel in-built feature AutoRecover feature to repair corrupt or damaged Excel (s) and recover the stored data.
  2. Save in HTML format: Data from corrupt Excel file can also be recovered by saving the desired file in HTML format. You can perform the steps given below to do the same.
    • Open MS Excel
    • Go to File > Open (A new window to select file will be opened)
    • Go for the desired file with single left click
    • Go to Save As type > select Web Page format from the drop-down list
    • Picture1

    • Make sure to click the Entire Workbook option
    • Click Save
    • Close the file and open again in MS Excel
    • Click File > Save As
    • In Save As type, select Microsoft Excel Workbook from drop-down list
    • Picture2

    • Change the name of the file without replacing the original one.
  3. Save in XML format: You can also try saving the desired file in XML spreadsheet format to recover data from corrupt Excel file (s).
  4. You can also use Copy Data method to recover data from corrupt Excel file (s).

Note: All the above mentioned methods to recover data from corrupt or damaged MS Excel file (s) might work with some selected versions of MS Excel. You can also lose data or features while using these methods.

The best and the most effective way to recover data from corrupt or damaged Excel file (s) is using a professional third party Excel recovery software. RecoveryFix for Excel Recovery software is one such tool that makes complete data recovery from corrupt MS Excel files.

RecoveryFix for Excel Recovery

RecoveryFix for Excel Recovery is an outstanding data recovery tool that efficiently repairs corrupt or damaged Excel file (s) and recovers entire data stored in it. The advanced software effectively scans for the corrupt Excel files and effectively repairs them to recover complete data. The software comes with various advanced data recovery features.

The software ensures complete recovery of text, tables, formulas, hyperlinks, embedded texts, numeric values, date formats, fields, header, footer, macros, etc. from corrupt or damaged MS Excel files. Moreover, the tool also comes with two data recovery modes – Single File Recovery mode to search and repair single corrupt Excel file and Multiple File Recovery mode to search and repair several Excel files (xls/xlsx) in a single attempt. In addition, the tool can very well retain the original formatting structure in new excel files. Besides all these, the tool is very much compatible with all versions of MS Excel including 2013, 2010, 2007, 2003, XP and 2000.

RecoveryFix for Excel Recovery software is available in free trial version. You can easily download it without any charges. Using free version, you can evaluate the performance of the software. Free version lacks the saving feature. You need to purchase the paid version of the software to save the recovered Excel files.

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The power & popularity of Microsoft Excel can be judged by its users who share dependability upon this application, for their day-to-day business or non-business activities. This Excel Spreadsheet program enables users to organize, manipulate and analyze large amount of data.


Using these spreadsheets, users can keep a track of individual things like domestic inventories, invoices, lists and to-do checklists, agendas, cards, schedules, calendars etc. For business perspectives, users can perform intricate mathematical calculations to obtain results for financial losses or profits, sales figures, repayment plans for mortgages etc. just by applying respective formulas and functions to it. Besides computing operations, users can even execute common operations like filtering and sorting of data, graphing or charting data, conditional formatting, drop down validation & form control etc.

With so much to offer, this application is surely the incredible for infinite purposes, whether its accountancy, marketing, scientific or anything else.Although, it’s even scary to imagine some damage or corruption to these Excel files, but reality is bitter as Excel files are vulnerable to damage for many reasons like application malfunctioning, incompatible upgrades, network issues etc.

Main reasons for Excel file corruption:

  • Computer malware attack also affects MS Excel file
  • Any internal application error results in Excel file corruption
  • Improper shutdown
  • Operating system error can corrupt Excel file
  • Improper data storage

When an Excel file turns corrupt or damaged, it becomes inaccessible and if not repaired it can lead to permanent data loss. In fact, there is always possibility of getting encountered with the following error message:


This is one such type of error messages, where corrupt Excel file refuses to open when user tries to access it. Such error message gets displayed, because of internal error (opening an older version file in newer version) and it is not at all easy to fix up this issue without backup. Therefore a corrupt file with this error prohibits users to access the stored data in the Excel file until it is completely repaired. However, if you have taken a backup of the file, then there are chances to recover the corrupt data.

Resolution: “File error: Data may have been lost”

Manual method

Try accessing the corrupt file in the same version that you have created, but if it showcases the same corruption issue, the try following the following steps:

  1. Go to ‘File’ menu
  2. Select corrupt file and click ‘Open’ button
  3. Picture3

  4. Try to repair the corrupt Excel file using ‘Open and Repair’ option
  5. Picture4

    This option is provided in the drop-down list associated with the Open button.

  6. Just in case, the excel file fails to repair your workbook, click Extract Data instead of Repair.

However, if a situation gets tricky and Excel warns you that the file caused a serious error the last time it was accessed, then make sure you agree to continue opening it.
After following the aforementioned steps, if file still remains corrupted, then certainly you must take help of a third party MS Excel recovery software. RecoveryFix for Excel is an efficient Excel file repair tool to perform complete recovery of Excel file data including tables, OLE objects, fields, embedded texts, forms, formulas, reports, headers, footnotes and hyperlinks, Unicode character recovery etc.
This software uses two recovery options, i.e. single file recovery and multiple file recovery to repair data file ensuring original formatting structure and complete integrity. The software supports all MS Office versions including2013/2010/2007/2003/XP/2000. Evaluate the functionality and performance of the tool using the trial version of RecoveryFix for Excel.

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NTFS file systems are the standard file systems used in Window NT and later versions of Windows 2000, XP, 7 and Windows Vista. NTFS file systems is incorporated with advanced data structure and offer support for improved metadata for better performance, disk space utilization and reliability. Windows NTFS file systems can be subjected to corruption that may lead to loss of important data stored in the system’s hard disk.  NTFS file systems consists of Boot Sectors, Partition Tables, Master File Tables, Root Folders and File Allocation tables. If any of these components gets damaged or corrupt, the stored data may get permanently lost.

NTFS file systems may get corrupt due to several factors as follows:

  • Hard disk partition
  • Accidental formatting
  • Deleted or damaged partition structures
  • Windows registry corruption
  • Software malfunction
  • Improper system shutdown
  • Virus infected files
  • Damaged RAID card drivers
  • File structure/ index/ partition corruption

One of the major concerns of windows users is NTFS file recovery. To help users in this regard, windows offer CHECKDISK utility, which is a built-in tool that restores the corrupt file systems. However, this tool is not capable of repairing and recovering all the lost or corrupt data from the damaged files.

Instead of relying on CHECKDISK, users can opt for more advanced and reliable third party software for NTFS file recovery. Third party Windows disk recovery software like RecoveryFix for NTFS recovery is a reliable utility that can be used in case of NTFS corruption because of any of the above mentioned reasons. All the files and folders lost due to NTFS corruption can easily be recovered using the windows disk recovery software.  Moreover, with the help of this software, users can recover lost or corrupt data from external storage devices like USB drives and ZIP drives.

RecoveryFix for NTFS recovery works by scanning the partitions of the hard disk drive and generating the results of the searched files. For this there are three different scan modes, which make the process of recovering the files quick and accurate. Details of the three scanning modes are mentioned below:

Quick Scan: This scan mode is very fast and helps n situations where data has been lost because of MFT damage, index corruption and bad sectors.

Extensive Scan:  Though slower than the quick scan mode, this mode enables in recovering files lost due to deleted partitions, hard disk formatting and recreating hard disk partitions.

File Trace: this scan mode is highly efficient in recovering lost data that were not found with the previous two scan modes. File trace scan is the slowest of all three but searches the hard disk drive sector wise and generates accurate results.

Packed with unique features, NTFS file recovery tool carefully scans each and every partitions of the damaged hard disk and locates the crucial files and documents that have gone corrupt. This software is capable of reconstructing all the lost or damaged files and folders from the deleted or corrupt partitions. Users can define settings for the recovery process stating the number the sectors that they wish to search in one cycle, operation to be taken on the retrieved files and the bad sectors, etc. Furthermore, the scanning process can be saved with options like Save Recovery Snapshot in .NKFN file format. With the Load Recovery Snapshot option, the saved .NKFN files can be further processed at a later time. RecoveryFix for Windows disk recovery software is the optimum solution for retrieving data lost because of partition errors and hard disk corruption. With this tool, one can breathe easy even if no backups are available :

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